Administration Support

Key Responsibilities:

Overarching Responsibilities are to:

 Draft, type and dispatch office correspondence as requested.

 Use Word and Excel to produce documents and records to ensure the smooth running of the office.

 Respond to emails professionally and within a reasonable timeframe.

 Design and maintain excel spreadsheets to monitor expenditure including receipts.

 Complete bids for funding.

 Assist in the design of different marketing materials.

 Maintain contact listing,

 Be responsible for updating policies and procedures as required.

 Additional duties as agreed with the Director.

Practical Requirements:

 Be committed to developing and maintaining good working relationships with all contacts within and outside of Carousel.

 Ensure that appropriate levels of confidentiality are maintained.

 Raise any safeguarding issues immediately to a Director.

 Adhere to all Carousel Policies and Procedures.

What skills do I need?

Preferred Experience/Skills: Background in administration.  Good working knowledge of Microsoft Packages: Excel, Word and Outlook and excellent numeracy skills.  Accuracy and timeliness.  Computer literate: able to complete activities on-line.  Excellent written and verbal communication skills.  Ability to build and maintain good relationships with colleagues and the wider community.
Qualities  Positive, energetic and self-motivated.  Empathetic.  Approachable.  Trustworthy.
Key Relationships:  Carousel colleagues.  Funders e.g. National Lottery, Regenerage etc and individual donators.  Members of West Lancashire Council.  Staff at venues.

When do I need to be available?

	Morning	Afternoon	Evening
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

Details

Volunteer is required for 4 to 6 hours a week, working from home and/or from the organisation's address.

Where does this role take place?